Permits

One package per project.
Every permit on it.

A project needs an ICRA, an ILSM, and a hot work permit, each signed off by a different department. Ruya puts all of it on one permit package, on the building, and shows you exactly where it is stuck.

  • The risk assessments, and the work permits their findings trigger, on one package
  • A sign-off chain that names who is waiting, and for how long
  • Emergency work declared and running in minutes, still documented

Nobody has to remember which permit the finding requires. The package already has it.

Book a demo See how a package runs

A permit package holds what a project actually needs

Not a separate form on a separate timeline for each one. One record per project, on the building it belongs to.

A project opens one package. Every assessment and every work permit it needs lives inside it, each with its own status, all on one lifecycle from drafting through closed.

GREENWOOD · RUY-PCRA-2026-0031Issued
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Issued
✓✓✓✓
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
Assessments
ICRAESRAILSMLSRAWICRA
Work permits on this package
ABOVE
CEILAbove Ceiling & PenetrationsCeiling access above the corridorIssued
HOT
WORKHot WorkWelded hangers, OR suiteIssued
FIRE
WATCHFire WatchRuns during and after the hot workIssued

Infection control, environmental safety, interim life safety, life safety, and water infection control. ICRA gets classified and WICRA gets scored, and the package does not move until they are done.

RUY-PCRA-2026-0031 · REQUIRED PERMITSAll complete
ICRAInfection Control Risk AssessmentS-ICRA-02Class III
ESRAEnvironmental Safety Risk AssessmentS-ESRA-03Scored
ILSMInterim Life Safety MeasuresS-ILSM-04Measures set
LSRALife Safety Risk AssessmentS-LSRA-05Complete
WICRAWater Infection Control Risk AssessmentS-WICRA-06Scored

Score the assessments and the permits their findings require get added for you. Welding on the job adds the hot work permit, and the hot work adds the fire watch. Nobody has to know the rule to be covered by it.

RUY-PCRA-2026-0031 · WORK PERMITSRules engine
What the assessments foundWork above the ceiling · welding on hangers · sprinkler branch isolated
Added to the package
ABOVE
CEILAbove Ceiling & PenetrationsWork above ceilings, and penetrations through walls, floors or ceilingsAdded
HOT
WORKHot WorkSparks, open flame, welding or cuttingAdded
FIRE
WATCHFire WatchSuppression impaired, or during and after hot workAdded
GEN
INSPGeneral Hazardous Surveillance InspectionRoutine surveillance of an active construction siteSuggested

Attach the floor plan to the package and draw the containment boundary on it, so the reviewer approving the work and the inspector walking it are looking at the same barrier.

GREENWOOD · FLOOR 03 · WORK AREAICRA Class III
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECHWORK AREAANTEROOM
Work areaContainment boundaryFloor 03

A pipe fails above an OR ceiling at 2am. Declare it, name the approver who deemed it approved, and the crew starts. The permit runs on a clock, and whether the documentation was filed inside the window is reported rather than assumed.

GREENWOOD · EMERGENCYDeemed approved
Pipe leak or burst · RUY-EMRG-2026-0001DI pipe failure above the OR 3 ceiling, active leak into the surgical corridor
Permit expires in21:59:36
Fire system impairment · RUY-EMRG-2026-0002Sprinkler riser dropped pressure, west wing protection lost
Permit expires in01:59:36
Declared under
Pipe leak or burstElectrical malfunctionFire system impairmentWater intrusion or roof leakHVAC failureStructural hazardOther emergency
DEEMDeemed approverNamed on the declaration, not found afterwardsRecorded
PCRAStandard approvalSkipped by declaration, and the record says soLogged
RETRORetroactive documentationFiled inside the windowOn time
GREENWOOD · RUY-PCRA-2026-0031Issued
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Issued
✓✓✓✓
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
Assessments
ICRAESRAILSMLSRAWICRA
Work permits on this package
ABOVE
CEILAbove Ceiling & PenetrationsCeiling access above the corridorIssued
HOT
WORKHot WorkWelded hangers, OR suiteIssued
FIRE
WATCHFire WatchRuns during and after the hot workIssued

Most permit trouble is not the permit. It is the week it spent on somebody’s desk.

Eight stages from drafting to closed. This is where the time actually goes.

Project team

The package opens against the project and the building. The assessments get filled in and scored, and what they find decides what else the job needs.

RUY-PCRA-2026-0031 · INITIATIONDrafting
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Drafting
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
ICRAInfection Control Risk AssessmentS-ICRA-02Class III
ESRAEnvironmental Safety Risk AssessmentS-ESRA-03Scored
ILSMInterim Life Safety MeasuresS-ILSM-04In progress
LSRALife Safety Risk AssessmentS-LSRA-05Draft
WICRAWater Infection Control Risk AssessmentS-WICRA-06Draft
Infection, facilities, fire, compliance

Each permit goes to the parties who have to approve it. The chain shows how many have decided, who has not, and how long it has been sitting. Returned for changes starts a new round instead of a new email.

PERMITTING · APPROVALSAwaiting sign-off
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Phased approval
✓✓
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
ICRAICRARound 1 · infection, facilities, compliance2 / 34dSign-off pending
ILSMILSMRound 2 · compliance0 / 13dReturned for changes
ABOVE
CEILAbove CeilingRound 1 · facilities, fire2 / 21dApproved
HOT
WORKHot WorkRound 1 · fire, compliance2 / 22hApproved
FIRE
WATCHFire WatchRound 1 · fire1 / 12dApproved
Inspector

Pre-work, mid-work and final, each assigned to a named inspector. A failed inspection books a re-inspection, and the defect stays open until somebody clears it.

RUY-PCRA-2026-0031 · INSPECTIONSPre-work, mid-work, final
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Final inspection
✓✓✓✓✓✓
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
ABOVE
CEILPre-work inspection · Round 1Above Ceiling & Penetrations · Carlos M.Passed
GEN
INSPMid-work inspection · Round 1Hazardous surveillance · Carlos M.Passed
HOT
WORKFinal inspection · Round 1Hot Work · Carlos M.1 defect
HOT
WORKFinal inspection · Round 2Hot Work · Carlos M.Passed
Delivered

The package closes with every sign-off, inspection and timeline entry intact, each one carrying who did it and when. The audit pack prints the whole thing, per building.

RUY-PCRA-2026-0031 · LIFECYCLEClosed
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Closed
Package initiatedPACKAGEPriya S. · Aug 3, 9:23 AM
Assessments completeICRA CLASS IIIPriya S. · Aug 4, 2:10 PM
Fire Watch added by the rules engineFIRE WATCHAug 4, 2:11 PM
Sign-offs completeInfection, facilities, fire, compliance · Aug 6, 11:40 AM
IssuedM. Alvarez · Aug 6, 4:02 PM
Final inspection passed, round 2CLOSEDCarlos M. · Aug 14, 8:15 AM
Print permit packageAudit pack

Nobody assembles this for a survey. It is what is left over from running the job properly.

RUY-PCRA-2026-0031 · INITIATIONDrafting
OR suite ceiling cablingGreenwood Medical Center · Floor 03 · PRJ-2026-118
Drafting
InitiationSubmittedPhased approvalPending issuanceIssuedActive constructionFinal inspectionClosed
ICRAInfection Control Risk AssessmentS-ICRA-02Class III
ESRAEnvironmental Safety Risk AssessmentS-ESRA-03Scored
ILSMInterim Life Safety MeasuresS-ILSM-04In progress
LSRALife Safety Risk AssessmentS-LSRA-05Draft
WICRAWater Infection Control Risk AssessmentS-WICRA-06Draft

The moments a permit stops being paperwork

None of these are unusual. They are the ordinary month of a facilities team, before and after the package lives on the building.

The moment✗ Before✓ With Ruya
A renovation needs an ICRA, an ILSM and a hot work permit
✗Three forms, three approvers, three timelines
✓One package, every permit on it, one status
The assessment finding requires a fire watch
✗Somebody has to know the rule, and remember to raise it
✓The fire watch permit is added to the package
A permit has been pending for a week
✗Ask around until you find whose desk it is on
✓The chain names the party and the days waiting
A pipe bursts above an OR ceiling overnight
✗Work starts, and the paperwork maybe follows
✓Declared and running, with the documentation tracked
JC asks for the permit history on this building
✗Reassemble it from binders and email
✓Print the audit pack

Every permit on the job, on one package

The same package on every building, from the assessment that starts it to the pack a surveyor reads.

1package per project, holding every permit that project needs
100+buildings on the platform
8stages from drafting to closed, each one dated and attributable
3inspection phases: pre-work, mid-work, final

Ruya measures approval cycle time, how long each party sits on a decision, and the first-time inspection pass rate for every building, so the bottleneck is a number instead of an opinion. Emergency declarations are reported the same way, including whether the documentation was filed inside the window.

What one package does for your week

Know where every package is stuck, without asking.

The name, and the days

How many permits are in flight, which ones are waiting on a signature, and whose signature it is.

Stop work, on the record

Every stop-work event with its reason, who called it, and how long it took to clear.

Nothing expires quietly

Permits coming up on their expiry date, grouped by how soon, before somebody works under a dead one.

The assessment decides the controls, not the schedule.

Before the first ceiling tile

ICRA classified and WICRA scored while the package is still drafting, not after the barrier goes up.

The finding does the work

What the assessment finds adds the permits it requires, so the control is on the job whether or not somebody remembered it.

The barrier, on the plan

The containment boundary drawn on the current floor plan, so the reviewer and the inspector see the same line.

The trail is built by the work, not for the survey.

Attributable by default

Every status change carries who did it and when, from initiation through closure, on the package itself.

Defects that close

Findings from an inspection carry a severity and stay open until they are cleared, with the time it took recorded.

The fast path is still a path

Emergency declarations name the approver and are reported on how quickly the documentation followed.

What facility leaders say about permitting

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A permit is about a place in a building

Which is why the package sits on the building, next to everything else that describes it.

The containment boundary is drawn on the current floor plan, not on a printout from last year. The room the work is happening in carries its own department and ICRA level in the room record, so the assessment starts with something already known. The trade doing the work is in the vendor directory, tied to the buildings they are contracted for. A defect an inspector raises becomes a work order on the same building. And when a surveyor asks what was open and when, the binder reads the packages your team already closed.

Floor PlansThe current set the containment boundary gets drawn on. Building DataThe room, its department, and the ICRA level already on it. VendorsThe trade on the job, limited to the buildings they work in. Work OrdersThe ticket that clears a defect an inspector raised. ComplianceThe audit pack, reading the packages you already closed.

What is hospital permitting software?

Hospital permitting software is a system that creates, routes, and archives the safety permits hospital construction and maintenance work requires, including Infection Control Risk Assessments (ICRA), water ICRAs (WICRA), Interim Life Safety Measures (ILSM), and hot work permits. Facilities teams use it to keep a complete per-building permit trail that stands up to Joint Commission (JC), DNV, and CMS review instead of paper forms and email threads. Ruya Permits is a software and service solution: every permit is tied to its building and floor plan location, with one trail across every campus.

Questions facility leaders ask

One project gets one package. Every risk assessment and every work permit that project needs sits inside it, each with its own sign-off and its own status, all on one lifecycle that runs from drafting through submitted, approval, issuance, active construction, final inspection and closed.

The required risk assessments are infection control, environmental safety, interim life safety measures, life safety, and water infection control. The work permits are above ceiling and penetrations, hot work, fire watch, ground penetration, and hazardous surveillance inspection. Emergency declarations run on their own fast path.

No, and that is the point. Score the assessments and the permits their findings require get added to the package for you. Welding on the job brings the hot work permit, and hot work brings the fire watch. You can still add one by hand when you want to.

Each permit routes to the parties that have to approve it, infection control, facilities, fire, compliance, and the chain shows how many have decided and how long it has been sitting with the ones who have not. Returned for changes opens a new round rather than restarting the paperwork.

A declaration skips the standard approval and is deemed approved on the spot, with the approver named, so the crew can start. The permit runs on a clock, and whether the documentation was filed inside the window afterwards is reported rather than assumed.

The audit pack: every permit on that building with its status, its sign-offs, its inspections and its activity log, print-friendly. It is a summary of what your team already did, not a document somebody wrote for the survey.

Bring the project with the most permits on it.

Pick the one where you already know a signature is sitting somewhere. We’ll build the package in Ruya and run it with you on screen. Twenty minutes, with the founder, not a sales rep.

  • See your own project, with your own assessments on it
  • Ask the hard questions, pricing included
  • Leave with clear next steps, or a clean no

Rashad Mujeebuddin, Founder, Ruya

Book a 20-minute demo

On your schedule — no prep needed.