Building Data

Every room.
Every detail attached.

Room number, department, cost center, square footage, air pressure, ICRA level, smoke compartment. All of it lives on the room where it sits on the floor plan, not in a spreadsheet someone maintains.

  • Open a room and see everything recorded about it
  • Color the floor by department, room type, or air pressure
  • Square footage your finance team can put straight into a report

If it is a room on the floor plan, it is a room in the record.

Book a demo See when a room changes

Built for how room data actually gets used

Five things every hospital needs to know about a room. Open one to see it in the record.

Room number, name, department, cost center, square footage, and room type on every room in the building. The details live with the room, not in a spreadsheet on somebody’s drive.

GREENWOOD · FLOOR 03 · OR 4Room record
Room numberOR 4
Room nameOperating Room 4
DepartmentSurgery
Cost center6120
Room typeOperating room
Square footage642 sq ft
Air pressurePositive
ICRA levelIII
Smoke compartmentSC-3
AHU zoneAHU-7
Floor finishSheet vinyl
Last updatedJun 30, 2026

Color the plan by department, room type, or air pressure. What used to take a printed plan and a highlighter takes one click.

GREENWOOD · FLOOR 03 · BY DEPARTMENTDepartment
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH
SurgeryClinicInfusionPublicBuilding support

Air pressure relationship, ICRA level, smoke compartment, and AHU zone sit on the room, so the answer does not depend on who is available to answer.

GREENWOOD · FLOOR 03 · LIFE SAFETY DETAILSAir pressure
Air pressureICRA levelSmoke compartment
OR 4PositiveICRA IIISC-3
OR 3PositiveICRA IIISC-3
INFUSIONNegativeICRA IVSC-2
EXAM 2NeutralICRA IISC-2
MECHNegativeICRA ISC-4

Department totals straight off the current floor plan. MyMichigan Health’s finance team pulls theirs into the Medicare cost report.

GREENWOOD · SPACE UTILIZATIONBy department
DepartmentRoomsSquare feetShare of building
Surgery1824,41021%
Clinic4628,30025%
Imaging1113,96012%
Emergency1215,88014%
Infusion911,24010%
Building support11820,61018%
Greenwood total214114,400100%
By departmentBy floorBy room type

The asset in the room, the permit open in it, the vendor who serviced it, and the inspection record all hang on the same room. The details are what make that room findable.

GREENWOOD · FLOOR 03 · OR 4Attached to this room
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH
AHU-7Asset · PM due Sep 2026
Midwest MechanicalVendor · COI to 03/2027
Fire damper FD-3117ITM 2023 · 2024 · 2025
Above CeilingPermit · open, ICRA III
WO-4471Work order · closed Jul 02, 2026
Life Safety · Floor 03Floor plan · Version 12 (current)
GREENWOOD · FLOOR 03 · OR 4Room record
Room numberOR 4
Room nameOperating Room 4
DepartmentSurgery
Cost center6120
Room typeOperating room
Square footage642 sq ft
Air pressurePositive
ICRA levelIII
Smoke compartmentSC-3
AHU zoneAHU-7
Floor finishSheet vinyl
Last updatedJun 30, 2026

A room changes on Tuesday. The record should say so on Tuesday.

Buildings change faster than the paperwork about them. This is the loop that keeps the two together.

Facilities team

A department moves, a room is split, an office becomes a storage room. The people working in the building know first, and today that is where the knowledge stops.

GREENWOOD · FLOOR 03 · INFUSIONRoom record
Room number3-142
Room nameInfusion Suite
DepartmentInfusion
Cost center6120
Room typeTreatment bay
Square footage1,180 sq ft
Air pressureNegative
Smoke compartmentSC-2
Last updatedMar 12, 2026
Updated byM. Alvarez
Facility manager

Change the department, cost center, use, or pressure right on the room record. No ticket, and no waiting on a corrected file to come back.

GREENWOOD · FLOOR 03 · INFUSIONEditing
Room number3-142
Room nameOncology InfusionUpdated
DepartmentOncologyUpdated
Cost center6135Updated
Room typeTreatment bay
Square footage1,180 sq ft
Air pressureNegative
Smoke compartmentSC-2
Last updatedToday, 9:41 AM
Updated byM. Alvarez
Ruya team

If the change moved a wall, the floor plan set updates through the Update Request Process and the room record follows the new plan. If no wall moved, the plan stays as it is and the record still reads right.

GREENWOOD · FLOOR 03 · PLAN AND RECORDMatched
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH
Life Safety · Floor 03Version 12 (current)
Room 3-142Oncology Infusion · 1,180 sq ft
Architectural · Floor 03Version 7 (current)
Room boundaryUnchanged · no wall moved
Delivered

The work order, the open permit, the compliance binder, and the square footage report all read the updated room. Nobody has to be told, because nobody keeps a private copy.

GREENWOOD · READS THE SAME ROOM5 records
WO-4482Work order · Room 3-142, Oncology Infusion
Updated
Above Ceiling permitOpen · Oncology, ICRA IV
Updated
Compliance binderRoom list · Floor 03
Updated
Space UtilizationOncology · 1,180 sq ft added
Updated
AHU-7 PM scheduleServes Room 3-142
Updated

The record does not need a project to stay right. It needs the person who noticed to be able to change it.

GREENWOOD · FLOOR 03 · INFUSIONRoom record
Room number3-142
Room nameInfusion Suite
DepartmentInfusion
Cost center6120
Room typeTreatment bay
Square footage1,180 sq ft
Air pressureNegative
Smoke compartmentSC-2
Last updatedMar 12, 2026
Updated byM. Alvarez

The questions that land on your desk

None of these are unusual. They are the ordinary week of a facilities team, before and after the room record exists.

The moment✗ Before✓ With Ruya
Finance asks for square footage by department
✗Someone measures a printed plan, then keys it into a spreadsheet
✓Department totals off the current plan, exported in a minute
Infection prevention asks which rooms are negative pressure
✗Ask whoever knows the building best, and hope they are in today
✓Filter the floor. Every room, with its pressure recorded
A department is renamed
✗Ten places to update, and three of them get missed
✓Change the room record once. Everything downstream reads the same
A surveyor asks what smoke compartment a room is in
✗Trace it by hand on a printed life safety plan
✓Open the room. It is on the record, with the plan
A renovation adds four rooms
✗The room list drifts from the plan until someone rebuilds it
✓The plan updates and the room record follows it

One room record, portfolio wide

The same record on every building, from the hallway to the report finance sends out.

100+buildings with a room-by-room record
6levels, health system down to the room
4teams reading the same record: facilities, finance, infection prevention, safety
1square footage number, including the one in the cost report

Space Utilization square footage from Ruya is used in MyMichigan Health’s Medicare cost report. Room counts and details are recorded per building, not estimated per campus.

What one room record does for your day

Stop being the only person who knows the building.

In the hallway

Pull up a room where you are standing and see what it is, which department runs it, and what is on record for it.

On the plan

Color the floor by department, room type, or air pressure when the question is about the whole floor and not one room.

Underneath

Every change is dated and attributable. When a number gets questioned, you can show where it came from.

Square footage you can put in a report.

Department totals

Square footage by department, off the current floor plan, without anyone measuring a printout.

One number

Facilities and finance read the same record, so the meeting is about the number instead of whose number it is.

Ready to send

MyMichigan Health’s team pulls theirs straight into the Medicare cost report.

Room conditions where the room is.

Pressure on the record

Positive, negative, or neutral, recorded on the room instead of remembered by a person.

Before the permit

ICRA level sits on the room, so the conversation before a project starts is a shorter one.

On the plan

Smoke compartment for every room, on the same current floor plan a JC surveyor will read.

What facility leaders say about their space data

“
Our finance team is very happy!
Gary B.Facilities Operations Manager, MyMichigan HealthAfter finance pulled Space Utilization square footage straight into their Medicare cost report.
“
Differentiating all of those spaces really tells the story — are we effectively utilizing the space, or do we have space that can’t even be used for clinical care?
Sarah T.Head of Analytics, MyMichigan HealthOn what the room record makes possible once every space is typed.
“
It’s a one-stop shop — work orders, floor plans, Revit. Instead of using four programs to do one thing, I can go to one spot.
Facilities & Space LeadLarge Ohio health system · 23 years in the roleOn keeping the room, the plan, and the work on the same record.

The room is where it all attaches

Building Data is the layer that makes a room findable. Everything else in Ruya hangs off it.

The room sits on the current floor plan, so the record and the plan never disagree. Assets are recorded in the room they were installed in, and the vendor who services them is tied to the building they work in. Work orders and open permits carry the room number, the department, and the ICRA level with them. And when a JC surveyor opens the audit binder, the room list they read is the one your team has been maintaining all year.

Floor PlansOne current set per building, with every prior version preserved. AssetsEvery asset recorded at turnover, linked to its room. PermitsEleven permit types, filed against the room they affect. Work OrdersTickets that carry the room and the department with them. ComplianceSurvey-ready by default, reading the same room list.

What is hospital facility management software?

Hospital facility management software is a system that organizes a hospital's physical information, including rooms, square footage, cost centers, occupancy types, AHU zones, and smoke compartments, by building rather than by user account. Facilities teams use it to answer room-level questions from staff, contractors, and surveyors with one verified record during renovations, inspections, and Joint Commission (JC), DNV, or CMS surveys. Ruya Building Data is a software and service solution: every attribute is tied to the room on the floor plan it describes, in one hub per building with unlimited seats.

Questions facility leaders ask

Room number and name, department, cost center, room type, square footage, air pressure relationship, ICRA level, smoke compartment, and AHU zone, plus who changed it last and when. If there is something else your team tracks on every room, bring it to the demo and we will show you where it goes.

From what you already have: your room list, your CAD files, and the current floor plan set. We load it against the plan so the record and the plan agree from day one. Where the two disagree, the room is flagged rather than guessed at.

Your team edits it directly. Room details change constantly, and waiting on someone else to make the change is exactly how a room list goes stale. The floor plan set is the one thing that does run through the Update Request Process, because the plan itself is reviewed and uploaded by your architect or life safety consultant.

MyMichigan Health’s finance team pulls department square footage from Ruya into their cost report. It comes off the same floor plan the facilities team is working from, so the two sides stop reconciling different spreadsheets.

The floor plan set updates through the Update Request Process, and the room record follows the new plan. Rooms that were added, split, or repurposed show up on the record instead of quietly falling behind the building.

For most hospital facilities teams it is the record they never had. If you already run a space system, the honest test is whether it reads the same floor plan your life safety set uses. Ruya does, because both live on the same building.

Bring the building nobody can answer questions about.

Pick the one where the room list and the floor plan stopped agreeing. We’ll load it into Ruya and walk the rooms with you on screen. Twenty minutes, with the founder, not a sales rep.

  • See your own rooms on your own floor plan
  • Ask the hard questions, pricing included
  • Leave with clear next steps, or a clean no

Rashad Mujeebuddin, Founder, Ruya

Book a 20-minute demo

On your schedule — no prep needed.