Floor Plans

One current floor plan.
Every building.

Floor plans live in email threads, shared drives, and a binder on the third shelf. Ruya keeps one current set per building in PDF, DWG, and Revit, with every prior revision preserved underneath it.

  • Open the building, open the floor plan on a phone. No CAD seat.
  • Every update tracked from request to delivery
  • Architects and life safety consultants upload inside the system

Priced per building, not per seat. Every consultant you invite is included.

Book a demo See how updates work

Built for how floor plans actually get used

Five things every hospital floor plan has to do. Open one to see it in the record.

View, measure, and annotate PDF, DWG, and Revit on a phone, a tablet, or a desktop. No CAD seat for the facility tech, and no waiting until someone is back at their desk.

GREENWOOD · FLOOR 03PDFDWGRVT
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH24′ 6″
MeasureMarkupLayers

Every floor plan lives with its building, not in a system-wide folder tree. A new director on Campus 4 opens the building and sees what they need on day one.

MERIDIAN HEALTH · RIVERSIDE CAMPUS4 buildings
Health systemMeridian Health
RegionWest Region
CampusRiverside Campus
BuildingGreenwood Medical Center6 floors · 214 rooms
FloorFloor 03one current set
RoomOR 4

The current version is one click. Every prior revision sits preserved underneath it, timestamped and attributable to whoever made the change.

GREENWOOD · FLOOR 03 · LIFE SAFETYMaintained Active Set
Jun 30, 2026Life Safety ConsultantsVersion 12 (current)
Mar 12, 2026Life Safety ConsultantsVersion 11
Nov 04, 2025Life Safety ConsultantsVersion 10
Jul 22, 2025Life Safety ConsultantsVersion 9
Feb 09, 2025Life Safety ConsultantsVersion 8
Sep 30, 2024Life Safety ConsultantsVersion 7

Assets, vendor records, and inspection history link back to the room they live in on the floor plan. Open the room and see everything attached to it.

GREENWOOD · FLOOR 03 · OR 4Room record
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH
AHU-7Asset · PM due Sep 2026
Midwest MechanicalVendor · COI to 03/2027
Fire damper FD-3117ITM 2023 · 2024 · 2025
Above CeilingPermit · open, ICRA III

Architects, life safety consultants, and contractors get access to the buildings they are contracted for, and nothing else in the portfolio. Nothing sits on your hospital network, there is no second account in your IT system, and access ends when the contract does.

GREENWOOD · EXTERNAL ACCESS4 active
MA
Midwest ArchitectsUpload access
This building
LS
Life Safety ConsultantsReview and upload
2 buildings
RC
Riverside ConstructionView and markup
Floor 03 only
ST
Survey teamView only, expires Aug 31, 2026
Temporary
NE
Northside ElectricAccess ended Jun 12, 2026
Removed
GREENWOOD · FLOOR 03PDFDWGRVT
EXAM 1EXAM 2OR 3OR 4CORRIDORWAITINGINFUSIONPREPMECH24′ 6″
MeasureMarkupLayers

How a change becomes the new current

A wall moves. Today that starts an email chain that can run three months. In Ruya it starts a tracked request.

Facility manager

Submit an update request against a specific building, floor, and room. Attach the change order, the photo, the punch-list item, whatever triggered it.

Request Details✕
Greenwood Medical Center Floor 03
Request Chain1
Request 1 of 1  ·  PUR-Greenwood-00031
New▴
May 28, 2026, 11:54 AM  ·  M. Alvarez
Floor Plan Type:Architectural Plans
Assigned to:Ruya Support
Message:

Please change the door swing from the hallway to the inside of infusion. I put comments on the PDF.

Attachments:
03_AR_infusion_door_swing.pdf
Ruya team

The source files get updated in CAD, Revit, and PDF, then queued for consultant review. You can see where the request sits without asking anyone.

Request Details✕
Greenwood Medical Center Floor 03
Request Chain1
Request 1 of 1  ·  PUR-Greenwood-00031
Accepted & WIP▴
May 28, 2026, 11:54 AM  ·  M. Alvarez
Floor Plan Type:Architectural Plans
Assigned to:Ruya Support
Message:

Please change the door swing from the hallway to the inside of infusion. I put comments on the PDF.

Milestones:
Accepted: Ruya Support · Jun 29, 2026, 6:21 PM CDT
Attachments:
03_AR_infusion_door_swing.pdf
Life safety consultant or architect of record

They review and upload directly inside Ruya. No inbox drops, and no asking which PDF you meant. The version lands in the set the moment it is approved.

Request Details✕
Greenwood Medical Center Floor 03
Request Chain2
Request 1 of 2  ·  PUR-Greenwood-00031
Notify & Follow Up Step▾
May 28, 2026, 11:54 AM  ·  M. Alvarez
Request 2 of 2  ·  PUR-Greenwood-00031A
Pending▴
Jun 30, 2026, 10:12 AM  ·  Life Safety Consultants
Floor Plan Type:Life Safety Master Plans
Assigned to:Life Safety Consultants
Message:

Life safety sheet needs to match the new door swing on the infusion suite.

Milestones:
Follow-up: Ruya Support · Jun 30, 2026, 10:12 AM CDT
Delivered

The new version becomes the current set. Every prior version stays. Everyone who needs to know is notified automatically, so nobody waits and nobody wonders.

Request Details✕
Greenwood Medical Center Floor 03
Request Chain2
Request 1 of 2  ·  PUR-Greenwood-00031
Completed▾
May 28, 2026, 11:54 AM  ·  M. Alvarez
Request 2 of 2  ·  PUR-Greenwood-00031A
Completed▾
Jun 30, 2026, 10:12 AM  ·  Life Safety Consultants
Latest Floor Plans:

Includes the main plan and all reference plans

Automatic notifications go out at every step. No one waits on an email, and no one has to ask where a request stands.

Request Details✕
Greenwood Medical Center Floor 03
Request Chain1
Request 1 of 1  ·  PUR-Greenwood-00031
New▴
May 28, 2026, 11:54 AM  ·  M. Alvarez
Floor Plan Type:Architectural Plans
Assigned to:Ruya Support
Message:

Please change the door swing from the hallway to the inside of infusion. I put comments on the PDF.

Attachments:
03_AR_infusion_door_swing.pdf

The same day, run two ways

Nothing here is exotic. It is the ordinary week of a facilities team, before and after the floor plan has one home.

The moment✗ Before✓ With Ruya
A surveyor asks which floor plan is current
✗Pull the binder, open the shared drive, search email, then hedge
✓One click. The current version, with the audit trail underneath
A renovation closes and the plans need updating
✗A three-month email chain: manager → architect → consultant → inbox
✓A tracked request that closes out in weeks, not months
A tech needs Floor 1 of Building 3
✗Ask the office, wait for an email, open it back at a desk
✓Open the building on a phone, view it, measure on screen
A consultant uploads a revision
✗An email attachment to whoever they remember
✓A direct upload inside the workflow, with the version preserved
Tracking active updates across the portfolio
✗A spreadsheet someone maintains, mostly
✓A live count per building, with cycle time on every one

What it changed at MyMichigan Health

They ran 100+ buildings on a three-month email chain. They rebuilt the update cycle on Ruya.

100+buildings on one Maintained Active Set
27floor plan updates in flight right now
3.4weeks average cycle time today
75%faster than the email chain it replaced

Measured across MyMichigan Health’s active floor plan updates. Prior baseline: 12 to 24 weeks per update on the email workflow. Current: 2 to 6 weeks on Ruya.

What one current floor plan does for your day

Stop hunting for the current version.

In the hallway

Open the building on a phone and pull the floor plan where you are standing. No laptop, no CAD seat, no call to the office.

On screen

Measure and annotate the plan directly. PDF, DWG, and Revit all open natively, so the file you have is the file you can use.

Underneath

Every prior revision is preserved and timestamped. When someone asks what changed and when, the answer is in the record.

See every campus on the same set.

Live, not reported

A running count of active floor plan updates per building. No one has to maintain a spreadsheet to tell you where things stand.

A clock on every request

Each update carries its own cycle time, so slow handoffs are visible while they are still fixable.

One price per building

Every architect, consultant, inspector, and surveyor you grant access to is included. Growing the bench does not grow the bill.

Work inside the record, not around it.

They see one building

Access covers the buildings and folders they are contracted for. Nothing else in the portfolio is visible to them.

Direct upload

Revisions go straight into the Update Request Process, not to whoever they happened to remember.

No network account

No hospital login, no VPN, no IT ticket, and no second identity to deprovision when the contract ends.

What facility leaders say about their floor plans

“
I’ve got 20 years of life safety plans in my own files.
Director of Facilities11-hospital academic health systemOn why the current set has to live somewhere other than one person’s drive.
“
I really like the ease of how the process works. This has been so helpful on my end.
Joan W., CHFTFacilities Operation Supervisor, MyMichigan HealthOn the Update Request Process, after the cycle was rebuilt on Ruya.
“
It seamlessly brings facility information into the modern era — access is incredibly simple, without extra plugins or downloads. We can’t imagine going back.
System Director of Facilities & Construction11-campus health systemOn opening CAD and BIM without a seat or a plugin.

The floor plan is the foundation

Everything else in Ruya is anchored to it. One plan, every team, every building.

The per-room data layer in Building Data carries cost center, ICRA level, AHU zone, and smoke compartment for every room on the plan. The per-building project trail in Project Files syncs the set as renovations close out. The closeout-to-closet trail in Assets and the per-building vendor record attach to the room they live in. And when a JC surveyor opens the audit binder, the life safety plans they read are the same current version your team is looking at.

Building DataEvery room’s details, tied to the plan it lives on. Project FilesThe per-building project trail, captured while the job runs. AssetsEvery asset recorded at turnover, linked to its room. VendorsCOIs and certifications tied to the buildings they work in. ComplianceSurvey-ready by default, reading the same current set.

What is hospital floor plan software?

Hospital floor plan software is a system that maintains a single current set of floor plans, including architectural, life safety, and as-built plans in PDF, DWG, and Revit, for every building in a health system, with every prior revision preserved and every change tracked. Facilities teams use it to give staff, contractors, and surveyors one verified answer to “which floor plan is current” during renovations, inspections, and Joint Commission (JC), DNV, or CMS surveys. Ruya Floor Plans is a software and service solution: the platform keeps one current set per building on any device with no CAD seat, and the Ruya team handles floor plan updates through a tracked four-step process.

Questions facility leaders ask

PDF, DWG, and Revit, natively. Viewed, measured, and annotated on a phone, a tablet, or a desktop, with no CAD seat and no plugins. It is built for field use, not desk use.

Every update runs through four tracked steps. The request is initiated by the facility manager, architecture and space updates are made by the Ruya team, your life safety consultant or architect of record reviews and uploads, and the requestor is notified when the new set is delivered. Every prior version is preserved, and the current version is always one click.

Yes. Their access covers only the specific buildings and folders they are contracted for, with no second account in your IT system. They upload revisions directly inside the Update Request Process, and the version becomes part of the current set the moment it lands.

A document management system treats a floor plan as a file. Ruya treats it as a building artifact, tied to floor, room, asset, vendor, inspection record, and active permit. The Update Request Process exists because changing a hospital floor plan is not like changing a contract or a policy.

No. Ruya reads what your architects produce in CAD and Revit. Your design team keeps their tools, and your facilities team gets a viewer, an update workflow, and one current set across every building.

Onboarding includes organizing, fixing, and uploading your existing floor plans, with in-person surveys and CAD updates where needed. A typical multi-campus rollout starts with one building as a proof, expands to the rest of the campus, then to the next campus.

Bring your messiest building.

Pick the one with the most updates in flight. We’ll load its floor plans into Ruya and walk through them live. Twenty minutes, with the founder, not a sales rep.

  • See your own floor plans inside Ruya
  • Ask the hard questions, pricing included
  • Leave with the Floor Plan Update Cycle Map, the four-step workflow as a printable. Yours either way.

Rashad Mujeebuddin, Founder, Ruya

Book a 20-minute demo

On your schedule — no prep needed.